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Insurance Approvals
Faster Approvals. Better Patient Access.
We manage the entire prior authorization process - so you don’t lose time, patients, or revenue to delays and denials.
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Your Free Consultation
Call us at 1-502-744-7353 or complete the form below.
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Delays and denials are frequent in Insurance Approval processes for TMS treatments, which directly impacts your clinic’s ability to provide timely care. At TMS Management Group, we handle the administrative complexities - ensuring smooth documentation and a 90%+ success rate in securing Insurance Approvals - so you can focus on providing top-quality patient care.
Why Are TMS Insurance Approvals notoriously challenging?
TMS prior authorization requests often face delays or denials due to common administrative mistakes, such as:
Insufficient documentation
Incomplete or missing forms, especially medical history.
Varying insurance provider requirements
There is no “‘one size fits all” rule for insurance companies. Each insurer has different requirements - getting them right is crucial.
Long processing times
Many requests sit in limbo without proactive follow-ups
These challenges demonstrate a lack of organization that can damage the reputation of your clinic.
How can we improve your TMS Insurance Approval rates?
We will confirm if a patient’s insurance policy covers TMS and identify any potential out-of-pocket costs.
Initial Insurance Benefit Investigation
We will compile all of the necessary clinical information for a PA request. We will ensure that the information aligns with the insurer's requirements to minimize rejections.
Gathering information required for a Prior Authorization Request
We will confirm if a patient’s insurance policy covers TMS and identify any potential out-of-pocket costs.
Initial Insurance Benefit Investigation
If a denial occurs?
We coordinate a peer-to-peer call to challenge the insurance company. We have collectively won 75% of the peer-to-peer reviews.
Why Choose Our Insurance Approval Service?
- High Approval Rate - we have a 90%+ Prior Authorization Approval rate, thanks to our unique experience and understanding of what each insurance company requires.
- Faster Patient Access - our streamlined process reduces delays, meaning you won’t have to worry about disappointing your patients with unnecessary wait times.
- Reduced Administrative burden - we will act as the middle-man between insurance companies and your clinic, meaning you won’t have to deal with difficult paperwork, calls, or appeals, and can instead focus on patient care.
What’s next?
Ready to Improve Your TMS Insurance Approval Process?
If your clinic has been struggling with prior authorizations or insurance denials, we can help. At TMS Management Group, we have the experience and expertise needed to increase PA approvals and make operations run smoother at your clinic. Contact us now to learn more about how we can improve your Insurance Approval success rates!
Before
- Inconsistent technician showing poor reliability and performance
- Just 2–3 patients per day
- Administrative and clinical workflow disruptions
- Staff lacked training in patient communication and documentation
After
- Recruited a highly reliable, trained TMS technician
- Provided training on charting, patient support, and billing coordination
- Clinic scaled to 7–8 patients/day within 3 months
- Achieved a record-setting 15 patients treated in one day
- Staff-led improvements contributed to a $40K revenue month
Meet Greg Schaefer
Founder & President
Prior to launching TMS Management Group, Greg successfully managed two mental health practices from his home office, gaining first-hand experience with the logistical challenges that clinics face daily - from staffing and scheduling to billing and patient onboarding. He understands the pressure clinic owners are under because he’s lived it.
One of Greg’s standout traits is his ability to identify and resolve weak points in a clinic’s operations. Whether it’s replacing an underperforming TMS technician, reworking internal referral workflows, or managing prior authorizations with a 90%+ success rate, Greg ensures no opportunity is missed to improve patient access or streamline care delivery.
Services & Resources
Why Partner With Us?
We don’t just consult - we actively manage and improve every part of your TMS operation. From staffing and training certified technicians to navigating insurance approvals and boosting patient volume, we offer end-to-end support tailored to your clinic’s growth.
90%+ Insurance
Approval Rate
Our expertise cuts through red tape, ensuring faster approvals and fewer denials.
Mission-Driven
Founded to honor a life lost to depression - we’re here to help more patients heal.
Targeted Digital Marketing
Data-driven ads (Google/META) fill your pipeline with qualified TMS patients.
Internal Referral System
Turn existing patients into TMS candidates with seamless in-clinic referrals.
Expert TMS Staffing
We hire and train skilled technicians - so you don’t have to.
Financial Flexibility
We cover upfront costs and only get paid when your practice profits.
Your Free Consultation
Call us at 1-502-744-7353 or complete the form below.
Contact Us
Thank you for contacting us.
We will get back to you as soon as possible.
We will get back to you as soon as possible.
Oops, there was an error sending your message.
Please try again later.
Please try again later.
What Happens After I Send My Message?
Greg or a senior team member will reach out
We’ll outline a tailored plan for your clinic
