Patient Referrals for TMS | TMS Management Group

Many TMS practices focus on external marketing, but a significant number of eligible patients are already within your practice. Educating internal providers and staff on identifying the right candidates for TMS can increase patient conversions, improve treatment outcomes, and boost revenue - all without relying solely on new leads.

At TMS Management Group, we help practices develop effective internal referral strategies to maximize existing patient pools and streamline the treatment pipeline. We ensure that any internal patients who would benefit from TMS treatment will receive the same level of service that our external patients receive.

Educating Providers & Staff on TMS
Training staff on who qualifies for TMS, including signs of medication-resistant depression, which is a key factor in the eligibility for treatment.

Helping providers confidently and conscientiously discuss TMS as an option with patients, ensuring that they are providing all the facts.
Screening & Identifying Eligible Patients
Establishing automated or manual screening tools in patient intake forms. Implementing TMS education sessions for current psychiatric and therapy patients to help recognize common signs of medication-resistant depression, for example.
Creating a Simple Referral Pathway
Fast-tracking referrals for eligible patients through a structured process. Developing internal communication templates for seamless provider-patient conversations, meaning no referral is delayed.
Tracking & Optimizing the Referral Process
Using a referral dashboard to monitor conversions and identify improvements in the referral process. Adjusting outreach strategies based on referral success rates.

Prior to launching TMS Management Group, Greg successfully managed two mental health practices from his home office, gaining first-hand experience with the logistical challenges that clinics face daily - from staffing and scheduling to billing and patient onboarding. He understands the pressure clinic owners are under because he’s lived it.

One of Greg’s standout traits is his ability to identify and resolve weak points in a clinic’s operations. Whether it’s replacing an underperforming TMS technician, reworking internal referral workflows, or managing prior authorizations with a 90%+ success rate, Greg ensures no opportunity is missed to improve patient access or streamline care delivery.